Annual General Meeting
Our AGM is the most important opportunity you have in shaping the future of your student experience. It is how you can impact the direction of the student union.
What's an AGM?
The AGM is an annual gathering between the OTSU's Board, Executives, and stakeholders (that's you), so that we can inform students of our goals and priorities, disclose finances, and, most importantly, hear from students.
Impact what's next
Submit a proposal to the board to discuss at the meeting.
Have your voice heard
Vote on proposed Bylaw amendments and student proposals.
Approve financials and reports
Review the budget, audited statements, and executive reports.
Preparing for the AGM
Students are encouraged to take an active role in the AGM and familiarize themselves with the following documents and resources.
Attending the AGM
This year's AGM will be held in person only!
Wednesday October 29, 2025 - 7:00 PM
North Campus (SCI 1350)
Student ID Required to Enter
If Student ID does not contain a photo, you must bring a valid government ID for verification.
Transportation will be available from Downtown to North Campus.
- Meet-up Location: 61 Charles Street entrance
- Arrival Time: Please arrive by 6:20 PM
- Departure Time: Bus leaves promptly at 6:30 PM
Return transportation will be provided after the meeting. The return pick-up location will be shared during the meeting.
Pre-register For a Chance to Win One of Ten $50 Visa Gift Cards!*
*Students must pre-register and attend the AGM to be eligible to win. Prize winners will be drawn at the end of the AGM and must be present to claim their prize.
Submitting a proposal
We believe that students have the right to provide input and feedback on the OTSU's strategic direction, raise concerns about the services the OTSU offers, and address matters that they believe the OTSU should advocate on.
Students can submit a proposal to the board regarding governance and policy changes, advocacy issues, or service amendments.
Submissions for proposals are now closed.
The proposal form deadline closed on October 13, 2025, at 11:59 PM.
Appointing a proxy
If you cannot attend the meeting but would still like to participate in any votes, you may appoint a proxy to attend and vote on your behalf. A student can only appoint one proxy to attend/vote on their behalf. Proxy holders must attend in person for voting.
